Financial Management Team

Responsibilities and Obligations Guidelines for the Financial Management Team of the earnest.io Platform

1. Core Role Definition

The Financial Management Team serves as the core department overseeing the platform’s economic activities, responsible for ensuring the stable, efficient, and secure operation of financial resources.

The team shall prioritize safeguarding platform funds, enhancing financial efficiency, supporting strategic decision-making, and ensuring compliant operations as fundamental objectives.

2. Financial Accounting and Reporting

Bookkeeping

Accurately, promptly, and comprehensively record and process all economic transactions, ensuring the authenticity and reliability of accounting vouchers, ledgers, and statements.

Financial Reporting

Regularly (e.g., monthly, quarterly, annually) prepare financial statements (balance sheets, income statements, cash flow statements, etc.) compliant with accounting standards and platform requirements, truthfully reflecting the platform’s financial position, operating results, and cash flows.

Timeliness and Quality

Ensure financial reports are completed and submitted to management and stakeholders within stipulated timelines, with content that is clear, accurate, and easily understandable.

3.Fund Management

Fund Security

Establish and improve a fund security management system, strictly implement payment/receipt procedures and authorization protocols, and prevent risks such as misappropriation or fraud.

Fund Operations

Efficiently manage platform cash flows, including daily income/expense tracking, bank account oversight, and fund transfers, optimizing capital utilization to support operational and investment needs.

Liquidity Management

Monitor cash flow status, forecast future funding requirements, and ensure sufficient liquidity for operational and developmental demands.

4. Budgeting and Cost Control

Budget Preparation

Lead or assist departments in formulating comprehensive and rational annual budgets and rolling forecasts, aligning them with strategic goals.

Budget Execution Monitoring

Track and analyze budget performance, promptly report deviations to management, and issue alerts/recommendations.

Cost Management

Support business units in identifying cost optimization opportunities, monitor expense rationality, and drive cost-efficiency initiatives.

5. Tax Management

Tax Compliance

Accurately calculate and timely settle all platform tax liabilities (e.g., corporate income tax, VAT, withheld individual income tax), ensuring adherence to applicable tax laws.

Tax Filing

Complete tax declarations accurately and on time, and maintain proper documentation.

Tax Planning

Conduct reasonable tax planning within legal boundaries to optimize the platform’s tax burden.

6. Internal Control and Risk Management

Control Framework

Establish, maintain, and optimize financial internal control systems (e.g., authorization approvals, segregation of duties, asset custody, system access), ensuring effective implementation.

Risk Mitigation

Identify and assess financial risks (e.g., liquidity, credit, forex, operational risks), and develop/execute preventive measures.

Compliance

Ensure all financial activities conform to national laws, accounting standards, internal policies, and industry regulations.

7. Financial Systems and Data Management

System Maintenance

Manage the operation, upkeep, and optimization of financial systems (e.g., ERP, payment integrations) to ensure data processing efficiency and accuracy.

Data Security

Safeguard financial data storage/transmission, strictly adhere to confidentiality rules, and prevent leaks.

Data Integrity

Guarantee the completeness, accuracy, and consistency of financial data to support reliable decision-making.

8. Audit and Compliance Cooperation

Audit Support

Proactively cooperate with internal/external audits, providing complete and accurate documentation/information.

Issue Resolution

Implement corrective actions for audit/internal control findings and track remediation progress.

Regulatory Liaison

Assist regulatory inspections/inquiries by submitting required financial materials/explanations.

9. Professional Ethics and Duties

Integrity

Uphold the highest ethical standards, maintaining honesty, objectivity, and fairness while rejecting financial fraud or misconduct.

Competence

Continuously update expertise in finance, taxation, and regulations to deliver high-quality services.

Diligence

Execute financial tasks efficiently and meticulously, taking ownership of outcomes.

10. Collaboration and Communication

Internal Coordination

Proactively collaborate with business units, technical teams, and management to understand needs and provide financial support/expert advice.

External Engagement

Liaise professionally with external entities (e.g., banks, tax authorities, auditors, regulators) within authorized scopes.

Financial Communication

Clearly explain financial data, reports, and analyses to non-financial stakeholders.

11. Scope of Responsibility

Financial data, reports, and analyses provided by the team support decision-making but do not substitute for management’s ultimate operational accountability.

Business units bear direct responsibility for the economy, efficiency, and budget execution of their activities; the finance team oversees supervision, accounting, reporting, and advisory duties.

The finance team ensures compliance with financial processes/policies, but individuals are liable for losses caused by violations.

These guidelines define the core responsibilities and conduct standards for earnest.io’s Financial Management Team. All members must strictly adhere to them. earnest.io retains the right to amend this document based on business needs, legal/regulatory changes, and supervisory requirements.

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